The Task Force on Trial Court Employees

November 30 – December 1, 1999

San Francisco, California

Type of Meeting:

Nineteenth Meeting of the Task Force

Chair:

Justice James A. Ardaiz, Administrative Presiding Justice, Court of Appeal, Fifth Appellate District

Judicial Council Project Coordinator:

Ms. Judith A. Myers, Human Resources Director, Administrative Office of the Courts

Please Bring: Calendars

Meeting Objectives:

Provide an opportunity for communication through public comment period
Review actuarial analysis and discuss what parts to include in final report
Select presentation team to present recommendations to the Legislature
Discuss options for providing employee education regarding the new personnel system
Agree to modifications needed on the draft final report

Tuesday, November 30, 1999 - 10:00 a.m. to 4:00 p.m. OPEN SESSION

Reminder: Breakfast on Your Own
1. Welcome		ALL		10:00 a.m.
2. Public Comment Period Objective: A		ALL		10:00 - 10:30 a.m.
3. Review of November 8-10 Task Force Meeting and Announcements for Today’s Meeting	Justice James A. Ardaiz, Chair Judith A. Myers, HR Director, AOC Liz Schiff, Facilitator		10:30 – 10:45 a.m.
4. Review Actuarial Analysis Objective B	Drew James, Actuarial Consultant, William M. Mercer, Inc. Liz Schiff, Facilitator Task Force Members		10:45 – 11:15 a.m.
5. Presentation Team Objective C	Justice James A. Ardaiz, Chair Liz Schiff, Facilitator Task Force Members		11:15 a.m. – 12:00 p.m.
*Working Lunch*	Task Force Members and Staff		12:00 –1:00 p.m.
6. Employee Education Objective D	Justice James A. Ardaiz, Chair Liz Schiff, Facilitator Task Force Members and Staff		1:00 – 1:45 p.m.

Tuesday, November 30, 1999 (continued)

7. Final Report: Overview/Introduction Objective E	Judith A. Myers, HR Director, AOC Liz Schiff, Facilitator Task Force Members and Staff	1:45 – 2:15 p.m.
Break	Task Force Members and Staff	2:15 – 2:30 p.m.
8. Final Report: Sections w/ Slight Revisions Executive Summary Part I: Background and Introduction Part II: Definition of Trial Court Employee Part VII: History - Intro. Definitions of Employment Status Options Classification & Salary Benefits Retiree Group Insurance Federally Regulated Benefits	Judith A. Myers, HR Director, AOC Liz Schiff, Facilitator Hazel Ann Reimche, HR, AOC Task Force Members and Staff	2:30 – 4:00 p.m.
10. Closing Remarks Ardaiz (TF members read over the final report from 4-6 p.m.)	Justice James A. Ardaiz, Chair	4:00 p.m.
Reminder: Celebration Dinner (location to be announced)		6:15 p.m.

Wednesday, December 1, 1999 8:30 a.m. – 3:00 p.m. OPEN SESSION

*Reminder: Breakfast On Your Own* Turn in comment sheets as soon as possible
1. Opening Remarks	Justice James A. Ardaiz, Chair	8:30 – 8:45 a.m.
2. Final Report: Remaining Sections Part III: Recommended Employment Status - Part IV: Recommended Trial Court Personnel Structure Part V: Accrued Leave	Justice James A. Ardaiz, Chair Judith A. Myers, HR Director, AOC Liz Schiff, Facilitator Hazel Ann Reimche, HR, AOC Task Force Members and Staff	8:45 –10:00 a.m.
Break	Task Force Members and Staff	10:00 – 10:15 a.m.
3. Final Report: Part V (continued) Employment Protection Employment, Selection, and Advancement System Access to Personnel Files Defined Benefit Retirement	Justice James A. Ardaiz, Chair Judith A. Myers, HR Director, AOC Deborah Brown, Attorney, AOC Hazel Ann Reimche, HR, AOC Jackie Murphy, HR, AOC Liz Schiff, Facilitator Task Force Members and Staff	10:15 a.m. – 12:00 p.m.

Wednesday, December 1, 1999 (continued)

Working Lunch	Task Force Members and Staff	12:00 – 1:00 p.m.
4. Final Report (continued) Meet & Confer Deferred Comp Transition Advisory Vote Survey & Documentation Ongoing Work of the Task Force Appendix	Justice James A. Ardaiz, Chair Judith A. Myers, HR Director, AOC Deborah Brown, Attorney, AOC Liz Schiff, Facilitator Task Force Members and Staff	1:00 – 2:40 p.m.
5. Next Steps in the Process	Judith A. Myers, HR Director, AOC	2:40 – 2:50 p.m.
7. Closing Remarks	Justice James A. Ardaiz, Chair	2:50 - 3:00 p.m.